Privacy Policy

Date of Revised Publication: 05/07/19
First Published: 06/05/18

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We are committed to protecting the privacy and security of your personal information. This policy explains:

• what information may be collected from you
• how such information will be used
• your choices regarding the collection, use and distribution of such information
• your ability to edit, update, correct or delete such information

It also provides some other information you should know.

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WHO ARE WE?

In this policy whenever you see the words, ‘we’, ‘us’, ‘our’, ‘KMCP’ or ‘KMC Plymouth’ we are referring to Kadampa Meditation Centre Plymouth and any of the branch classes it hosts across Devon and Cornwall. We are a Registered Charity and our Registered Charity Number is 1082245.

WHAT PERSONAL INFORMATION (DATA) DO WE COLLECT?

Your personal data (any information which identifies you, or which can be identified as relating to you personally for example, name, address, phone number, email address) will be collected and used by us. We’ll only collect the personal data that we need, and that data will never be shared by us with third parties.

We usually collect only the following data:

• your name
• your email address

But if you choose to hold an KMC Plymouth Membership or to join one of the enrolled study programmes (Foundation Programme or Teacher Training Programme), we will also ask you for your:

• full name
• email address
• daytime/home/mobile telephone number(s)
• home or other appropriate correspondence address

HOW WE WILL USE YOUR INFORMATION?

The principal reason we will use your information to contact you, if you choose to receive contact from us, is to send you:

• information about classes and other events which we think will be of interest to you by email
• information in response to a direct or indirect request made by you – such as an email or telephone inquiry you have made to us.

We use the information that is collected about you for a variety of internal purposes. We may ask that you provide us with your name when attending our classes and other events for the purposes of identifying you when you have paid in advance to attend an event. We also ask you to “sign-in” at our events as a means to verify our income for accounting, audit and legal reasons. Your individual personal data is not actually utilised in this latter case but is used in aggregate form to verify, for example, the number of attendees at events.

We will only send you information if you agree to receive it and we will never share your information with a third party.

Data for memberships and enrolled study programmes is collected for the purposes of administering your membership and enrolment and in maintaining contact with you during your membership and/or studies. It may for example, be used to send you email updates about your study programme, personal communications relevant to your study or membership from Centre staff/managers and other pertinent information about the Centre and its activities.

We may disclose the information that we collect about you when we have reason to believe that it is necessary to identify, contact or bring legal action against persons or entities who may be causing injury to you, to us or to others. We may also disclose your information when we believe the law requires it. We will never otherwise release, share or sell your information in a third-party.

GAINING YOUR CONSENT TO STAY IN TOUCH

Email Communications
When you provide an email address to us either at a drop-in class or via our website to receive information about our classes and events, you will need to give us your permission to contact you. We will ask you to do so by “opting in” and ticking the relevant consent to our sending you emails. This will be on the paper forms used to sign into a class or via the online form to receive our e-newsletters and other email communications. We draw your attention to the privacy notice on display at our classes and events.

Telephone and Postal Communications
When you subscribe to an KMC Plymouth Membership or enrol one of our study programmes we will also ask for your telephone number(s) and correspondence address in addition to your email address. You will then have the choice to tell us how you wish for us to communicate with you – either by phone, post or email or any combination of these.

CHANGING YOUR CHOICES & THE DATA WE HOLD ABOUT YOU

You can change or update the information we hold about you in a number of ways at any time. We will always abide by your decision.

If you are subscribed to our emailing list (sometimes called a, mailing list) and wish to change your email address or remove yourself from the list you can either:

• change your email address online HERE
• unsubscribe from the mailing list online HERE
• contact us directly and ask us to change the information or remove you from the emailing list here:

Administration Director
Kadampa Meditation Centre Plymouth
48-50 Mutley Plain
Plymouth
PL4 6LE

PRIVACY NOTICES

The following privacy notices will be displayed at all KMC Plymouth and branch class events:

Important Privacy Notice
Here at Kadampa Meditation Centre Plymouth we take your privacy seriously and will only use your personal information to administer your membership (if you chose to become a member) or to provide the email communications about the centre and its branch classes you have requested from us by providing your email address and confirming your consent for us to contact you. We will never release any information we hold about you to a third party unless lawfully required and instructed to do so. Full details can be found online at: www.meditationinplymouth.org/privacy-policy.html

If you have any questions regarding the information we hold about you, its use, accuracy or removal, please contact:

Administration Director
Kadampa Meditation Centre Plymouth
48-50 Mutley Plain
Plymouth
PL4 6LE

DATA INQUIRIES AND REMOVAL

We will only hold information and data we require for the purposes given in this policy. When no longer required or when requested to do so, all data will be removed. We may hold some data for legal reasons but will comply with all relevant legislation.

For all matters including requests to know what information we hold about you, or to request the removal of all or any information please contact our Administration Director as detailed above.

PROTECTION OF CHILDREN

We do not collect any data relating to children and young people. When booking a child specific event we will ask for the details of the adult booking the event as indicated above and the number of children attending with the adult.

SECURITY

We take reasonable steps to ensure that the personal information we collect about you remains accurate, timely and secure. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure and while we strive to protect your personal information, we cannot guarantee or warrant its complete security.

THIRD-PARTY LINKS

Our website and our email communications to you, may contain links to websites operated and maintained by third parties over which we have absolutely no control. Any information you provide to third party websites will be governed under the terms of each websites’ privacy policy and we encourage you to investigate and ask questions before disclosing any information to the operators of third-party websites. We have no responsibility or liability whatsoever for the content, actions or policies of third-party websites. The inclusion of third party websites on our Site in no way constitutes an endorsement of such websites’ content, actions or policies.

PHOTOGRAPHY

We occasional take photographs at classes and events for the purposes of use in our publicity materials including social media, posters, flyers and other printed materials. Photographs may also be used on our website. If you do not wish to have an image in which you are contained used for such purposes, please contact us as detailed below or advise a teacher, volunteer or the photographer at the time.

Should you find an image in which you to are be found on any of our materials or on-line sites at a future date and wish for it to be removed, please also contact us as detailed below.

CONTACTING US

For all inquiries and requests please contact:

Administrative Director
Kadampa Meditation Centre Plymouth
48-50 Mutley Plain
Plymouth
PL4 6LE